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Enrolling With Us

The first round of enrolments has closed as of the 13th of November. You may continue to complete enrolments though they will not be processed until early January 2021.

Children already enrolled at Afters

*Click here to re-enrol for After School Care in 2021!*

New Children Enrolling at Afters for the First Time

*Click here to enrol at Aranda Afters for the first time!*

Please ensure you have read the below information before commencing your enrolment.

2021 Enrolment Process

We have streamlined the way we enrol and have implemented a new software system called Xplor. Xplor can be accessed by downloading an app or accessing via the website.

This year we are having two separate enrolment forms. One of the forms is for new children who have never been to Aranda Afters before (including Vac Care). The other form is for children who have attended the service, either in 2020 or at some point.

Enrolment documents and process
To assist everyone in your preparations for enrolling your child(ren) please find attached the following documents:

  1. The 2021 Enrolment Policy
  2. The 2021 Handbook
  3. 2021 Fees Policy

Children already enrolled at Afters

Children who have been previously enrolled at Aranda Afters will use a streamlined version of our current re-enrolment form. This means you do not need to re-enter your family and child’s information again. The new form will involve choosing the days you would like your child to attend next year and a consent, authorisations and declarations section. If any of your details and circumstances prevalent to your current enrolment have changed over the last 12 months, can you please notify us immediately of these changes.

New Children Enrolling at Afters for the First Time

New Children enrolling at Afters for the first time in 2021 will use the form attached to the new Xplor software system. 

  • In preparation for completing the enrolment form you will need:
    • CRN for each child
    • CRN for claiming parent
    • Doctor information
    • Medicare numbers
    • An authorised contact other than the primary carers
    • Debit success form
    • Centrelink health care card – for low income families
    • Court orders
  • Medical Action Plans. Please ensure that you accurately complete all required sections of the form prior to submission.
  • Any forms that are not complete will be sent back to the applicant and processed from the time the completed form is received.
  • Please ensure that once you have completed the form you click on submit and you will receive an automatic confirmation that your form has been submitted

Below is a list of important forms and documents you may need to complete when enrolling your child for the first time:

Medical Forms

^ All action plans are required to be signed and dated by a Doctor within the last 12 months

* Please note Action plans provided here are a Courtesy, doctors may wish to complete their own template

Accounting Forms

Debit Success Form

Operational Forms

Chromebook Permission Form

Extracurricular Activities Permission Form

Adding Additional Authorised persons to your account 

For a one off pick up

Notify Aranda Afters Prior to 2:00 pm on the day of collection that another person will be collecting your child including their full name and contact number. 

For an ongoing pick up

  • In email provide Aranda Afters with the following information to add an authorised person 
    • Full name;
    • Relationship to child;  
    • Address; 
    • Contact number; 
    • An indication of your authorisation for the following 
      • Collect/deliver my child(ren) to and from the service 
      • Give permission for my child(ren) to attend excursions 
      • Consent for my child(ren) to receive medical treatment including administration of medication and emergency transport by an ambulance 
      • Be Contacted in the case of an Emergency when a Primary carer can not be contacted.

Enrolment Information 

Temporary booking

A temporary booking is not a regular booking for fixed days. 

It is for those times when families need occasional care and is only available if there is a place available to accommodate the request. 

Requests for temporary booking must be made prior to 12 midday on the day of care being requested.

 Cancelling an enrolment

With our Out of School Hours Care, a minimum of four weeks’ written notice is required if an enrolment is to be cancelled.  Fees are charged during the cancellation period, unless a replacement enrolment commences in this time frame.  If this occurs, fees will only be charged for the period of time that the place has been left vacant by the cancelled enrolment.

When cancelling a School Vacation Care (SVC) booking, a minimum of 48 hours notice is required if you wish to cancel a booking. Similar to OSHC, failure to notify us of your cancellation before the 48 window will result in a late notice fee.

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